Support & Documentation

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How do I add an email signature? (Outlook, Thunderbird)

For Outlook 2013

From the tool bar of the outlook please click ‘File’ and then click Options. This will show outlook options. Click ‘Mail’ from the left options and then please click ‘Signatures..’ from the right panel.


For Outlook 2010/2007

From the tool bar of the outlook please click Tools and then click Options. Click the Mail Format tab to see the available options. At the top of the panel, leave the message format as HTML. If you select Text as message format, you may not be able to add image with the signature. Please click Signatures….

At this stage the following editor will appear. Click New to add a new signature.

1. signatures-stationery


You can edit your signature using the available options. The editor enables you to insert an image, create hyperlinks and format text in various ways. Please design your signature and click OK when done.

When you compose a new email the added signature will appear at the bottom of the email. If the signature is not available, please click Signature from the tool bar of the editor and then select the signature you just added.

2. signatures-stationery


 Add an email signature in Microsoft Outlook (2010, 2007, 2003): 
> Advanced Process:

If you have a pre-designed signature file, you can attach it to your email by copying all the files into the following folder:

OS File Location
Win XP: C:\Documents and Settings\<username>\Application Data\Microsoft\Signatures
Win Vista: C:\Users\<username>\AppData\Roaming\Microsoft\Outlook\Signatures
Win 7: C:\Users\<username>\AppData\Roaming\Microsoft\Outlook\Signatures

If your user name is admin then the address for Win XP will be,

C:\Documents and Settings\admin\Application Data\Microsoft\Signatures

Once the files are copied here, please open your outlook and go to

>Tools > Options > Mail Format (Tab) > Signatures…


Attach the signature with New messages and Replies/forwards so that the signature comes automatically during email composition.


Add email signature in Outlook Express:

To add an email signature in Outlook Express, please click Tools from the menu bar and then click Options….


Please select the Signatures tab. Here you can create your signatures. Click New to create a new signature. At the top of the panel, please tick the check box to add signature with all out going emails.


In the Edit Signature panel there are two options available. Select the Text radio button to add a signature as normal text. Select File radio button to upload a pre-designed text or html file. Click OK when done.

Below is an example of a text signature file. During composition of a new email the signature will appear at the bottom of the page.

Add email signature in Thunderbird:

Adding a signature in Thunderbird is basically the same as in outlook and outlook express. Please click Account Settings from the Tools menu in the menu bar.


The account settings option will appear. Click on the email account where you would like to add the signature.


All the available options will appear on the right. You have the option to create text or html signatures – you can upload a pre-designed html signature. When the signature is added, please click OK to save it.

During email composition the signature will appear just below the main body of the email.